Office Manager & HR Coordinator

Role Overview Red Fort Capital is seeking a dependable and well-organized Office Manager & HR Coordinator to manage the day-to-day administration of its BKC office and coordinate routine HR activities. This is a hands-on role suited to someone who enjoys building organized processes in a growing company. Key Responsibilities I.

Office Administration · Manage the day-to-day functioning of the office and ensure workspaces, meeting rooms and common areas remain organized and professional. · Maintain office supplies, stationery, pantry items, equipment and inventory. · Coordinate housekeeping, office assistants, drivers, IT support, couriers and other vendors. · Manage repairs, maintenance, internet, telephone and office-equipment servicing. · Coordinate with the landlord and building management. · Maintain office asset, access-card, key and inventory records. · Coordinate visitors, meeting rooms, refreshments and basic meeting logistics. II. HR Administration · Maintain employee records, joining documents and personnel files. · Track attendance, leave, holidays, probation periods and confirmations. · Coordinate monthly attendance and leave information with finance or payroll providers. · Prepare standard offer letters, appointment letters, confirmation letters and approved HR communications. · Coordinate employee medical insurance and other basic benefits. · Maintain confidentiality of employee, compensation and management information.

III. Recruitment Coordinator · Post approved vacancies on job portals and professional networks. · Coordinate with recruitment consultants and staffing agencies. · Screen applications against basic eligibility criteria and maintain recruitment trackers. · Schedule interviews and coordinate with candidates and interviewers. · Collect candidate documents, current compensation, expected compensation and notice-period details. · Coordinate reference and background checks where required. · Prepare offer documentation using management-approved terms. IV.

Employee Onboarding and Exit · Coordinate joining documentation and onboarding formalities. · Arrange workstations, laptops, email accounts, access cards and introductory meetings. · Explain attendance, leave and routine office procedures. · Maintain onboarding and exit checklists. · Coordinate handovers, asset returns and final-settlement inputs with finance. V. Employee and Team Coordination · Act as the administrative point of contact for routine employee queries. · Coordinate employee travel, hotel bookings and reimbursement documentation. · Organize team meetings, lunches, celebrations and office events. · Communicate office notices, holidays and approved policy updates. · Escalate sensitive employee matters to management.

VI. Vendor and Expense Coordination · Obtain quotations, coordinate vendors and assist with comparisons. · Maintain vendor records, agreements, invoices and payment trackers. · Verify supporting documents and submit invoices to finance. · Maintain petty-cash and routine office-expense records. · Track recurring payments, service contracts and renewals. VII.

Limited Management Support · Schedule selected meetings and appointments. · Coordinate occasional travel and logistics. · Organize documents for meetings or signatures. · Follow up on selected administrative matters. · Coordinate visitors, couriers and external appointments. Note: This is not intended to be a full Executive Assistant role. Candidate Profile · Graduate in any discipline. · Approximately 3–6 years of experience in office administration, HR coordination or a combined role. · Prior HR experience is preferred. · Experience in an NBFC, financial-services company, professional-services firm or growing company is preferred. · Experience in a fast-paced or entrepreneurial environment is an advantage. · Good spoken and written English; Hindi required and Marathi useful. · Proficiency in Microsoft Word, Excel, Outlook and PowerPoint. · Comfortable maintaining trackers, employee records, recruitment reports and expense schedules. · Organized, dependable, discreet, responsive and able to work independently.

Key Skills · Office administration and vendor coordination · HR administration and recruitment support · Employee onboarding, attendance and leave management · Record keeping and expense documentation · Microsoft Office and tracker management · Professional communication, confidentiality and follow-through