Office Manager / Executive Assistant

A highly regarded international trade and investment organisation is seeking a commercially minded and highly capable Office Manager / Executive Assistant to oversee the financial operations and day-to-day management of its London office, while supporting senior leadership across the UK, Europe, the Middle East, Asia and North America. This is a broad and fast-paced role combining office management, executive support, finance coordination and stakeholder engagement within a diplomatic and internationally focused environment. The successful candidate will play a key role in ensuring the smooth operational and financial running of the office, while acting as a trusted support to senior leadership and international colleagues.

The ideal candidate will be highly organised, proactive and commercially astute, with the ability to manage multiple priorities and operate confidently within a high-performing international environment. 2-year FTC (with view to extend) Monday to Friday | 9:00am – 5:00pm Hybrid working | 3 days office / 2 days WFH Responsibilities include: Providing high-level EA support including complex diary management, international travel coordination, meetings and expenses Overseeing the day-to-day operations, administration, suppliers and facilities management of the London office Supporting finance processes including budgeting, reconciliations, invoices, expense claims, banking and liaison with payroll providers Managing office systems, reporting, records and operational processes Coordinating international visits, delegations, events, conferences and stakeholder meetings across the UK and Europe Assisting with HR administration including onboarding, payroll coordination and employee records Supporting the preparation of presentations, briefing documents, reports and research projects Assisting with LinkedIn content and digital communications to promote organisational activity and engagement Acting as a key liaison across internal teams, international offices and external stakeholders Supporting travel logistics and scheduling for senior leadership and visiting delegations Maintaining a highly professional, welcoming and efficient office environment What we are looking for: Previous experience within an Office Manager, Executive Assistant, Operations or senior PA role Strong finance and accounting exposure including budgeting, reconciliations, expenses, bookkeeping or office finance administration Excellent organisational skills with the ability to manage multiple priorities simultaneously Experience supporting senior executives within fast-paced international or corporate environments Confident coordinating events, stakeholder engagement and office operations Excellent written and verbal communication skills Highly polished, proactive and emotionally intelligent approach Calm under pressure with exceptional attention to detail Strong Microsoft Office skills, particularly Outlook, Word and Excel Experience using LinkedIn and digital communication tools advantageous Adaptable, hands‑on and collaborative working style Experience within government, international organisations, professional services, trade bodies or globally focused businesses would be highly advantageous. This is an excellent opportunity for a polished and commercially minded operations professional seeking a broad and impactful role within a highly respected international organisation. #J-18808-Ljbffr