Warehouse & Office Coordinator - Spanish

Job Description Job Description Fluency in Spanish greatly preferred Position Summary The Warehouse & Office Coordinator supports daily business operations through a mix of warehouse support, office administration, customer service, and general business coordination. This role helps keep the office and warehouse organized, supports customers and internal staff, assists with deliveries and supply runs, and handles day-to-day administrative tasks that help the business run smoothly. This is a hands-on role for someone who is organized, dependable, and comfortable helping wherever needed, whether that means answering customer calls, making quotes, organizing materials, delivering stock, or keeping the office in good order.

Essential Duties and Responsibilities Warehouse and Operations Support Receive incoming deliveries, materials, tools, and equipment and verify quantities and condition Organize and maintain the warehouse, storage, and staging areas Track inventory, supplies, and equipment usage in spreadsheets or internal systems Help prepare materials, parts, tools, and paperwork for pickup, delivery, or job site use Perform routine inventory counts and help reconcile discrepancies Monitor stock levels and notify management when items need to be reordered Deliver stock, parts, or materials to customers or job sites as needed Coordinate basic shipping, receiving, and delivery logistics with vendors, customers, and internal team members Help keep the warehouse clean, safe, and organized Assist with other warehouse and operational support tasks as needed Office and Administrative Support Answer customer phone calls and route questions or requests appropriately Provide general administrative assistance to support daily business operations Prepare sales quotes and assist with basic customer follow-up Enter and maintain accurate data for orders, deliveries, inventory, and operational records Scan, file, and organize physical and digital documents Support scheduling and coordination for deliveries, pickups, and vendor visits Help order and pick up office and business supplies from vendors such as Costco, Staples, or other local suppliers Maintain a clean, organized, and professional office environment Support light administrative tasks related to operations, purchasing, or accounting Prepare basic reports, logs, and spreadsheets as needed Follow up on open items to help ensure tasks and paperwork are completed on time Qualifications 3+ years of experience in office support, warehouse support, customer service, operations support, or a similar role preferred Strong organizational skills and attention to detail Comfortable handling both physical warehouse tasks and office-based administrative duties Good communication skills and comfort speaking with customers by phone and in person Ability to manage multiple tasks and shift priorities as needed Basic computer skills, including email, spreadsheets, and data entry Dependable, proactive, and willing to help with a wide range of business needs Valid driver’s license and reliable transportation preferred, if driving for deliveries or business errands will be required Preferred Qualifications Experience in construction, equipment, parts, or a similar industry Experience with inventory tracking, quote preparation, or customer support Familiarity with Google Workspace, Microsoft Office, or similar systems Physical Requirements Ability to stand, walk, bend, and lift throughout the workday Ability to lift and move items up to (25/40/50) pounds with or without reasonable accommodation Ability to work in both office and warehouse environments Ability to drive locally for deliveries, supply pickups, or business errands if needed Work Environment This role works in a combination of office, warehouse, and local off-site environments. The position may involve moving between work areas, handling materials and packages, making local deliveries or supply runs, and supporting general day-to-day business needs.