Operations & Admin Coordinator

About Blackwave Texas Inc. Blackwave stands for passion and innovation in aerospace. What began as a small start-up in Munich, Germany with a genuine bottom-up mentality has developed into a leading player in the space and aerospace industry all the way to the USA.

Our focus is on the development and production of standardized pressure vessels (COPVs) and complex carbon structures. With our “off-the-shelf” approach to COPVs, we are setting new standards – efficient, reliable, and future-oriented. Progress is what drives us: with courage, creativity, and technical expertise, we are shaping the next generation of space technologies.

Description Blackwave is building the operational backbone of its Texas facility — and we're looking for an Operations & Admin Coordinator who knows how to get things done without being asked twice. If you are energised by making an organisation run smoothly, thrive in a startup environment where no two days look the same, and take pride in being the person who quietly keeps everything in order, this role puts you at the centre of Blackwave's U.S. operations. Why This Role Matters Blackwave Texas is a new facility in active build-out.

As the Operations & Admin Coordinator, you will be one of the first people on the ground — establishing the administrative infrastructure of a site that is still finding its rhythm, bridging the German headquarters and the local team, and ensuring that nothing falls through the cracks as the facility grows in headcount and production volume. What You'll Do Be the boots on the ground — physically present at the Port San Antonio / Lockhart site to handle tasks that require someone there: receiving deliveries, coordinating with local vendors, managing the space, and resolving issues as they arise Execute on direction from Germany — act as the reliable local extension of the Taufkirchen team, translating priorities from headquarters into action on the ground without needing heavy oversight Support the Office Manager and People & Culture lead — working closely with both to ensure HR processes, onboarding logistics, office operations, and culture initiatives are executed smoothly at the Texas site Own the administrative layer locally — handling correspondence, record-keeping, compliance deadlines, vendor relationships, and facility coordination Manage invoices, expense reports, and basic finance coordination with the accounting team Be the connective tissue between operations, HR support, and facility management — ensuring the three functions stay coordinated and nothing gets lost between them Your success will be measured by how seamlessly the facility runs, how reliably tasks from Germany are executed, and how effectively you support the team around you. What You Bring Experience in an administrative, office management, or executive assistant role Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams) or equivalent Basic familiarity with finance operations — invoices, expenses Experience coordinating with local vendors, contractors, or service providers Comfort with HR administrative tasks — onboarding paperwork, file management, benefits coordination Awareness of basic US business compliance requirements (permits, registrations, insurance) Fluent English — written and spoken, strong enough to represent the company externally Spanish or German language skills are a strong advantage What Makes You Successful Here Ownership mentality — you treat every task as yours until it is fully closed Service orientation — you are motivated by making the team around you more effective Proactiveness — you notice what needs to happen next and move without being prompted Respect for detail — you get things right: the correct name, the right figure, the deadline met early Startup mindset — you thrive in an environment where processes are still being built and no two days are identical Discretion and professionalism — you handle sensitive information and represent Blackwave well in every interaction Location This role is fully on-site — physical presence at the facility is essential and non-negotiable Our current production site is located in Lockhart, Texas (near Austin / San Antonio) In mid-2026, Blackwave will relocate to a new facility at the Port San Antonio aerospace hub Occasional early morning availability may be needed for alignment calls with the team in Germany (CET) Equal Opportunity Employer Blackwave Texas Inc. is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to protected characteristics under applicable law. ITAR Requirement This position requires eligibility under U.S. export regulations (ITAR). Candidates must be a U.S. citizen, U.S. permanent resident, or otherwise authorized to access export-controlled information.

For this U.S.-based role, your application will be managed by our global People Team in Germany.