Bid Specialist

Job Description: GeM Tender Specialist – Government Procurement & Bid Management Location: Delhi, India Department: Business Development / Contracts & Procurement Employment Type: Full-Time Industry: Cybersecurity, AI, Product Engineering, IT Engineering Position Overview We are seeking a highly skilled and detail-oriented GeM Tender Executive to handle the complete life cycle of tendering through the Government e-Marketplace (GeM) portal. This position will be responsible for identifying relevant tenders, preparing documentation, ensuring compliance, and successfully submitting bids for government projects in the field of cybersecurity, AI, Product & IT Engineering services. The ideal candidate will have strong experience in GeM operations, knowledge of public procurement rules, and a track record of successfully winning tenders.

Key Responsibilities Tender Search & Identification: - Regularly monitor the GeM portal, CPPP, and other government procurement platforms for suitable tenders. - Assess tender notices, bid documents, and eligibility criteria to shortlist suitable opportunities. - Maintain a tender tracker to monitor deadlines and upcoming opportunities. Eligibility & Compliance Review: - Analyze tender requirements to ensure company eligibility in terms of turnover, experience, certifications, and resources. - Coordinate internally to collect missing compliance documents or certifications (e.g., ISO 27001, OEM authorizations). - Maintain a repository of up-to-date legal, technical, and financial documents required for bidding. Documentation & Bid Preparation: - Prepare technical bids with detailed proposals, scope of work, compliance sheets, and company credentials. - Prepare financial bids with accurate price breakups, taxes, and payment terms as per GeM requirements. - Draft and edit all bid-related content to ensure clarity, accuracy, and compliance.

Portal Operations & Submission: - Handle end-to-end GeM portal operations, including bid uploading, clarifications, and reverse auction participation. - Ensure timely bid submission, avoiding last-minute delays or errors. - Maintain bid submission records and acknowledgments. Buyer Communication & Clarifications: - Liaise with government buyers for bid clarifications, pre-bid queries, and document verification. - Coordinate with OEMs, subcontractors, and partners for necessary documentation. - Represent the company in virtual or physical pre-bid meetings if required. Post-Bid Follow-Up & Reporting: - Track tender status after submission until award or rejection. - Prepare win-loss analysis for management review. - Assist in contract execution, invoicing, and payment follow-up for awarded projects.

Qualifications & Experience Education: - Bachelor’s degree in Business Administration, Commerce, IT, or related field. Experience: - 2–5 years of proven experience in GeM tender handling. - Strong knowledge of public procurement norms, MSE purchase preferences, and Make in India policies. - Experience in cybersecurity, IT services, or infrastructure-related tenders is highly desirable. Skills Required - Proficiency in GeM portal functions (tender search, bid creation, RA participation). - Strong written and verbal communication skills (English & Hindi). - Excellent documentation and organizational skills. - Good command over MS Office (Excel, Word, PowerPoint) and PDF editing tools. - Ability to work under tight deadlines and handle multiple tenders simultaneously. - Analytical mindset to evaluate tender documents and pricing strategies.

Key Performance Indicators (KPIs) - Number of tenders identified and submitted per month. - Quality and compliance score of submitted bids. - Tender win ratio. - Timely submission without procedural errors. Salary & Benefits - Salary: Competitive, based on experience. - Incentives: Performance-based incentives for successful tender wins. - Perks: Flexible working hours, training on procurement rules, and opportunities to attend industry events. Why Join Us? - Work with a leading AI & Cybersecurity company on high-value government projects. - Opportunity to build long-term relationships with government buyers. - Professional growth in a niche and high-demand procurement segment.