IT Asset Manager

IT Asset Manager Grade: HEO Total remuneration: £47,590 to £54,482 Base salary: £41,026 - £46,968, including a Digital, Data and Technology Annual Pay supplement (16%) Pension: 28.97% (RoS contribution) Annual leave: 38 days, increasing to 42 days with length of service Duration: Permanent Working Pattern: 35 hours per week; flexible patterns considered Location: Hybrid – base at Meadowbank House, Edinburgh (EH8 7AU) or St Vincent Plaza, Glasgow (G2 5LD). Regular on‑site work required. Department: Service Enablement, Directorate: Digital, Data and Technology Reports to: Service Enablement Technical Product Manager Closing date: 10th of May at 23:59 Key Responsibilities Oversee and optimise the management of IT assets throughout their lifecycle, from acquisition to disposal.

Work with Product Managers to ensure RoS has the right IT assets to meet current and future needs, minimising costs, risks and waste. Ensure compliance with legal, contractual and regulatory requirements related to IT assets. Improve IT service quality and efficiency by reducing downtime, enhancing performance and facilitating upgrades and replacements.

Maximise IT asset value and return on investment by aligning IT assets with business objectives and identifying opportunities for reuse and redeployment. Minimise IT asset risks and liabilities through proper security, maintenance and disposal, and maintain accurate inventory, usage and ownership reporting. Support IT asset governance and strategy by providing reliable data and insights for decision‑making and planning.

Oversee the asset discovery process to identify all IT assets within the organisation. Develop and implement an effective asset management strategy and maintain the company’s IT asset inventory, including hardware, software licences and digital certificates. Coordinate asset acquisition, develop and optimise policies for acquisition, maintenance and disposal.

Ensure compliance with organisational policies throughout the asset lifecycle. Manage day‑to‑day asset processes: inbound deliveries, unloading, recording, outbound deliveries and liaison with couriers. Control stock, analyse supply levels, predict inventory problems, produce reports and coordinate re‑stocking and procurement.

Coordinate WEEE equipment recycling. Build and maintain strong stakeholder engagement with Service Desk, Procurement, IT Enablement, Estates, Finance and Product teams. Continuous improvement of inventory management processes and practices.

Develop opportunities for asset management in other areas within RoS and extend principles and practices. Create and regularly review Knowledge Base articles for each process. Essential Criteria – Skills and Attributes for Success Strong understanding of ITIL processes, including change, incident and problem management.

Previous experience of IT Asset Management in an ITIL environment (hardware, software, licences, digital certificates, warranties, end‑of‑life disposal). Knowledge and experience of inventory management system principles. Experience using ServiceNow or equivalent ITAM and ITIL software tools for asset management, tracking and data analysis.

Excellent MS Excel skills. Excellent communication, organisational and time‑management skills. Excellent decision‑making skills, high attention to detail and the ability to work independently.

Behaviours Making Effective Decisions – Makes timely decisions, identifies relevant data, recognizes scope of authority, and involves others when appropriate. Communicating and Influencing – Communicates honestly and accurately with stakeholders, chooses appropriate styles and channels. Managing a Quality Service – Develops proposals to improve service quality, mitigates risks and delivers outcomes.

Changing & Improving – Identifies opportunities to simplify processes, reduce technical debt and implement practical enhancements. Diversity and Inclusion Registers of Scotland is a Civil Service employer, an equal opportunities employer and a Disability Confident organization. We welcome applications from disabled candidates, under‑represented ethnic groups, and young people aged 16‑24. #J-18808-Ljbffr