Biologics Development - Business Operations Associate

Position Title: Biologics Development - Business Operations Associate Work Location: Seattle 400 Dexter - WA Assignment Duration: 12 Months Work Schedule: Mon-Fri(normal business hours) Work Arrangement: 50% Onsite Position Summary: The Business Operations Associate provides administrative and operational support to the CTD Strategy, Planning & Operations organization by coordinating procurement activities across capital equipment purchases, ad hoc laboratory supplies, contracts, invoicing, and spend tracking. This role supports day-to-day procurement execution by ensuring requests are processed accurately, documentation is complete, and activities follow established procedures. Duties: Capital Equipment Procurement Support * Coordinate capital equipment purchase requests by gathering required specifications, documentation, and approvals. * Support the collection of supplier quotations and route materials for review and approval by senior procurement staff. * Create and track purchase requisitions and purchase orders in accordance with internal procedures. * Track order status, delivery schedules, and installation milestones. * Coordinate communication between Lab Operations, Facilities, and vendors to support delivery and equipment readiness. * Ensure all procurement documentation aligns with internal capital approval and compliance processes.

Ad Hoc Laboratory Supply Procurement * Review laboratory supply requests for completeness, accuracy, and required approvals. * Execute purchase orders using approved suppliers, catalogs, and sourcing channels. * Track order fulfillment and follow up with suppliers to support timely delivery. * Maintain accurate records of orders, confirmations, and receipts. * Escalate discrepancies, fulfillment issues, or non-standard requests to senior team members. Invoice Processing & Reconciliation Support * Track invoice status and identify discrepancies related to pricing, quantities, or proof of receipt. * Support invoice reconciliation within Procure-to-Pay (P2P) systems. * Maintain invoice logs and supporting documentation. * Escalate unresolved invoice issues to procurement or finance partners for resolution. Operational & Administrative Support * Maintain organized procurement documentation to support audit readiness and compliance. * Support process adherence by following defined SOPs and escalation paths. * Assist senior procurement staff with special projects and initiatives as assigned. * Continuously learn procurement systems, policies, and best practices.

Systems & Tools * Ariba (requisitioning and purchase orders) * SAP (financial and vendor data) * Icertis (contract tracking) * SharePoint (documentation) * Microsoft Office tools - Access and Outlook (tracking, reporting and communication) Qualification & Experience: * Required Bachelor's degree in business administration, scientific discipline, or equivalent qualification * 3 years supporting procurement-related activities or comparable operational roles * Foundational experience or strong interest in procurement, operations, or supply chain support functions * Exposure to purchasing, invoicing, or financial processes preferred * Robust attention to detail and organizational skills to manage multiple priorities and adapt to shifting deadlines * Effective communication skills for collaboration across various teams * Proficiency in Microsoft Excel, Word, and email tools * Willingness to learn procurement systems and processes with guidance * Working knowledge of ERP systems such as SAP and Ariba preferred * Strong organizational abilities and meticulous attention to detail * Excellence in verbal and written communication * Collaborative, service-oriented mindset * Comfort engaging with both technical and non-technical stakeholders Additional Information (If Applicable): Additional Job Requirements: None