Assistant Manager

Job Description o Overseeing the daily functions of the administrative department and its personnel. o Recruiting, training, and assessing staff performance while implementing corrective measures as needed. o Enhancing overall office services within Administration and Facilities. o Ensuring uninterrupted business operations across various locations, preparing Business Impact Analysis (BIA) and Risk Assessment (RA) plans, and participating in both internal and external audit schedules. o Managing front desk duties and facilitating the organization of diverse events. o Overseeing maintenance management related to various administrative and facility systems, including HVAC, EPABX, UPS, power backup, access control, video management systems, and public address systems. o Handling vendor relations, procurement processes, contract formulation, policy development, and vendor performance evaluations. o Responsible for the administration and facilities management across multiple locations, focusing on both technical and soft services. o Conducting cost management and analysis based on historical and projected budgets. o Coordinating building management efforts and liaising with various stakeholders. o Collaborating with different departments to ensure the timely completion of assigned tasks. o Managing team dynamics, shift schedules, leave requests, and the approval process. o Developing, reviewing, and refining administrative systems, policies, and procedures. o Ensuring the office is adequately supplied and that all equipment is functioning and well-maintained. o Managing compliance in areas such as fire safety, statutory labour regulations, and Know Your Customer (KYC) requirements. o Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions. o Collecting, organizing, and maintaining information through computer systems and filing methods. o Supervising special projects and monitoring progress towards organizational objectives. o Enhancing skills through participation in educational opportunities. o Overseeing file management processes, including the storage and retrieval of all files, whether related to litigation or corporate matters, while maintaining continuous coordination with relevant parties. o Following up with Advocates/Court Clerks/Team secretaries regarding file cleaning o Supervision of File storage area in Record Room as well as floor areas and allocation of identified and recorded space to files